Job Description

Nature & Scope:

Positional Overview

Are you energized by organization, coordination and the challenge of keeping complex travel logistics running seamlessly? This opportunity places you at the heart of a pioneering research and development organization that supports groundbreaking work in national security, data science, and advanced systems engineering. As a Travel Coordinator , you’ll play a vital role in ensuring every trip—domestic or international—is expertly planned, cost-effective, and fully compliant with government regulations. Your attention to detail and commitment to excellence will directly support innovative teams tackling some of the nation’s most critical scientific and technical challenges.

Role & Responsibility:

Tasks That Will Lead To Your Success

• Coordinate and book all employee travel using the SABRE Global Distribution system (Sabre Red) through communication with staff and program managers, ensuring trips are cost-effective, compliant with company policies and applicable government contracting regulations, and fully documented.
• Create and maintain a detailed travel folder for each trip containing cost justifications, approvals, booking confirmations, correspondence, and itineraries to support audit readiness and traveler convenience.
• Maintain organized and up-to-date traveler profiles, create credit/refund records & maintain spreadsheet to ensure efficient and accurate booking processes.
• Support the Pricing and Proposal team by using the SABRE system to obtain and document travel options and cost estimates for proposals, ensuring selections are advantageous to the government/customer and compliant with applicable regulations.
• Provide responsive after-hours travel support when needed, including emergency coordination and documentation of changes.

Skills & Experience

Qualifications That Will Help You Thrive

• 2+ years of experience in travel coordination, administrative support, or related field required.
• Exceptional attention to detail, organization, and ability to work independently while managing multiple priorities.
• Strong communication skills and ability to work effectively across departments.
• Experience with SABRE or similar corporate travel booking systems preferred.
• Working knowledge of Microsoft Word and Excel.
• Familiarity with the Federal Acquisition Regulation (FAR) and Federal Travel Regulation (FTR) and prior experience supporting travel in a government contracting environment preferred.

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