Job Description

Job Description and Duties

The Secretary of State’s Management Services Division is recruiting to fill a permanent, full-time Associate Governmental Program Analyst position to perform a variety of functions for an exciting and fast-paced organization. Under the direction of the Staff Services Manager I (Supervisor), the incumbent will perform a variety of difficult and complex technical and analytical work in the Business Services Section of the Secretary of State’s Office.

Specific duties include but are not limited to:

• Acts as a lead in tasks related to support and oversight of facility needs of the SOS headquarter office.
• Acts as contract manager of SOS with on-going facility operational support contracts for headquarter offices, to include moving services, equipment preventative maintenance and support, by monitoring required contract activities, scheduling preventative maintenance visits, repair appointments and coordinating with the Department of General Services (DGS) and Security for access needed to secure areas of the building.
• In-state travel may be required, up to 10%.
• Participate in special projects and work groups as assigned.

Desirable Qualifications:

• Candidates must have knowledge and experience in facility related topics. Experience in lease management preferred.
• Candidates must have knowledge and experience related to the steps of project management or completed staff work.
• Candidates must have the ability to analyze and provide detailed recommendations based on established criteria.
• Candidates must be able to communicate effectively, both orally and in writing.
• Candidates must have excellent organization and ability to coordinate with other staff to complete collaborative tasks; act independently using sound judgment.
• Candidates must have at least an intermediate skill level on office PC software, to include Microsoft Office, Adobe Acrobat Pro, and Microsoft Outlook that directly impact assignments and be willing to learn new programs as they are incorporated in the Business Services operations.
• Knowledge of contracting and/or procurement is desired but not required.
• Punctuality and good attendance are essential.

SUPPLEMENTAL QUESTIONNAIRE: Applicants must submit a Supplemental Questionnaire responding to the questions listed below, it should be no more than two (2) pages typed, using business professional font, font size and formatting. Responses do not need to include the question but must be numbered in the same order. Applications that do not follow the directions as identified above, provide incomplete responses, or do not submit a Supplemental 

Questionnaire will not be considered. 

1. Describe in detail your experience in developing cooperative working relationships with stakeholders and other State Agencies.
2. Please provide an example of how you have handled a situation where there were several high priority assignments from management with competing due dates.

You will find additional information about the job in the .

Working Conditions

Positions provide telework opportunities based upon the agency’s telework policy and business needs. Additional on-site amenities include a cafeteria, childcare center, and bicycle parking.

Special Requirements

• The position(s) require(s) a Background Investigation be cleared prior to being hired.

Please Note: Candidates selected to interview may be required to take an analytical writing exam as a component of the hiring interview process.

Examination Information: Candidates new to state service or those seeking a promotional opportunity must take the online examination to establish eligibility. The examination can be found at the following link:  CalCareers

There is also a Limited Examination & Appointment Program (LEAP) exam available for this classification. Information on the LEAP certification process is available on the  Department of Rehabilitation LEAP Certification website .

Benefits

Benefit information can be found on the CalHR website and the CalPERS website.

Required Application Package Documents

The following items are required to be submitted with your application. Applicants who do not submit the required items timely may not be considered for this job:

• Current version of the State Examination/Employment Application STD Form 678 (when not applying electronically), or the Electronic State Employment Application through your Applicant Account at All Experience and Education relating to the Minimum Qualifications listed on the Classification Specification should be included to demonstrate how you meet the Minimum Qualifications for the position.
• Resume is optional. It may be included, but is not required.
• Supplemental Application - Please submit your responses to the supplemental questions as indicated in the Supplemental Questionnaire section above.

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