Job Description

Commercial Real Estate Administrative Assistant

Institutional Property Advisors (the "Company"), a subsidiary of Marcus & Millichap, Inc. (NYSE:MMI) is seeking an Administrative Assistant to work directly with a top producing commercial real estate debt and equity origination team based in New York City focused on executing institutional-quality real estate financings across the US. Our professionals advise on a wide range of capitalizations including construction, bridge, and permanent debt, JV equity, and preferred equity across all major asset classes. The candidate will be an integral part of the team providing a high level of administrative support including maintaining schedules, travel, Salesforce management, client research, and expense management. This role is designated to be a non-exempt position.

The anticipated hourly range for candidates who will work in Manhattan, NY is $28.85/hour - $31.25/hour (approximately $60,000- $65,000/year based on 40 hours per week) plus an annual bonus. The final compensation offered to a successful candidate will be dependent on several factors that may include but not limited to the type of experience within the industry, education, etc. Marcus & Millichap is a multi-state employer, and this range may not reflect positions that work in other states.

This is a 100% on-site role in our Manhattan, NY office.

Key Responsibilities:

• General administrative duties.
• Manage, submit, and approve expense reports.
• Correspondence via email and phone.
• Coordinate calls and meetings.
• Salesforce management.
• Arrange travel itineraries, including flights, accommodations, and ground transportation.
• Plan and organize team events, including industry and private.
• Research prospective clients and competitors.
• Track industry trends.
• Conference research and attendee outreach.
• Monitor and update social media platforms with recent closings and press.
• Draft press releases for closed transactions.
• Ability to plan and coordinate with different verticals within the organization.

Key Attributes and Experience:

• 4-year college degree required.
• 1-2 years professional experience.
• Excellent interpersonal and organizational skills.
• High attention to detail.
• Ability to handle multiple tasks accurately and productively during time sensitive situations.
• Strong verbal and written communication skills.
• Independent worker with a team player attitude.
• Flexible attitude with the ability to handle change effectively.
• Desire to work hard and to learn.
• Proficiency in Microsoft Office, including Outlook, Word, and Excel.
• Adobe and Salesforce experience preferred.

Institutional Property Advisors is a leading commercial real estate services firm providing institutional clients with commercial real estate investment sales and capital markets expertise and research. At IPA, we strive to be the best place to work and to be the best commercial real estate financial intermediary. Our valued employees help make this vision a reality by consistently working to exceed the expectations of our clients.

Marcus & Millichap revolutionized the real estate brokerage industry. The firm was designed to go far beyond simply facilitating real estate transactions. It was developed as an entire system dedicated to maximizing value for real estate investors.

In 1971, founders George Marcus and William Millichap launched a new real estate investment business model based on a unique method of matching each property with the largest pool of pre-qualified investors. This simple premise, coupled with an unfailing drive to measure success by client satisfaction, enabled the company to emerge as the industry's pre-eminent real estate investment services firm.

The founders' vision has been realized by a commitment to specialization, the willingness to foster a culture of information sharing and the foresight to pioneer real estate technology. Today, Marcus & Millichap is the industry's largest firm specializing in real estate investment sales, financing, loan sales as well as a leading source of research and advisory services.

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